Keyboard Shortcuts for QuickBooks Desktop

A list of Keyboard shortcuts for QuickBooks Desktop functions.

QuickBooks Desktop has many keyboard shortcuts to help speed you through common tasks and workflows. Use your keyboard instead of a mouse or trackpad to save you time.

Quick Tip: When inside a transaction, any letter that is underlined is a shortcut to tab between fields. To use, just hold down Alt + the corresponding letter.

 

Editing Transactions / Lists

Keys	Action
Ctrl + Del	Delete the selected line in a transaction
Ctrl + Ins	Insert a blank detail line in a transaction
Ctrl + N	Create a new transaction or list item
Ctrl + D	Delete the current transaction or list item
Ctrl + E	Edit an item in an item list or in a register
Ctrl + O	Check in the write checks windows or in the check register: Use Ctrl + O to copy the check. You can then use Ctrl + V (paste) to create a copy of that check if you are in the check register.
F5	Refresh list. You only see this if you are in multi-user mode, when you have a list open. This will force QuickBooks to go back to the database server and retrieve the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed.
Ctrl + H	Transaction history (used inside a transaction)
Ctrl + I	Create Invoices

Opening Windows/ Lists

 

Keys	Action
Ctrl + W	Write Checks
Ctrl + Q	Quick Report
Ctrl + Y	Transaction Journal (used inside a transaction)
Ctrl + J	Customer Center
Ctrl + A	Chart of Accounts
Ctrl + I	Create Invoices
Ctrl + L	Open a list – if the cursor is in a field that has a dropdown list, such as selecting the item in an invoice details line, this will open the list associated with that dropdown
Ctrl + U	Use the list item if you have just used Ctrl + L to open the list from a transaction
Ctrl + R	Use Register
Ctrl + G	If you are in a register for an account, entering Ctrl + G will take you to the register for the “transfer” account associated with the line you have selected
Ctrl + F	Find
F1	QuickBooks Help
F2 or Ctrl + 1	Product Information screen
F3	Search. If you have the Product Information window open (by pressing F2), pressing F3 here will open the tech help window. This provides a wide range of system and diagnostic information, as well as being a quick way to view (and possibly edit, if you are careful) a number of support and technical files that relate to QuickBooks operations (Ctrl-2 is an alternate)
F4	QuickBooks Technical Support helper
Esc or Ctrl + F4	Close active window
Ctrl + F6	Move to the next open window and make it active. Note: Some windows, such as the Accountant Center, does not allow this.

Maneuvering

 

Keys	Action
+	Increase a number in a form, such as a check number or invoice number
–	Decrease a number in a form, such as a check number or invoice number
Alt + S	Save transaction
Alt +N	Save transaction and go to next transaction
Alt +P	Go to the previous transaction
Tab	Go to the next field
Shift + Tab	Go to the prior field
Up arrow (↑)	Go to the previous line in a form
Down arrow (↓)	Go to the next line in a form
Page Up	Move to the previous page in a form area or report
Page Down	Move to the next page in a form area or report
Ctrl + Page Up	Move to the first item in a list or register
Ctrl + Page Down	Move to the last item in a list or register
Enter	Record (when black border is around OK, Save and Close, Save and New or Record). If you are viewing a report this will “quick zoom” – Open a register or detailed report. In other windows, this will often select the highlighted button/operation
Ctrl + Enter	Record

Opening/ Closing QuickBooks

 

Keys	Action
Ctrl	To start QuickBooks without a company file
Alt	To suppress the desktop windows (at Open Company window)
Alt + F4	Exit

Date Shortcuts

 

Keys	Action
+	(plus key) Advance to the next day
–	(minus key) Previous day
T	Today
W	First day of the Week
K	Last day of the week
M	First day of the Month
H	Last day of the Month
Y	First day of the Year
R	Last day of the Year
[	(left bracket) Same day in previous week
]	(right bracket) Same day in next week
;	Same date last month
‘	(apostrophe) Same date next month
Alt + Down arrow	Opens the calendar for date selection (the small date calendar, not the “Calendar” feature)

Memorized Transactions

 

>Keys	Action
Ctrl + M	Memorize the current transaction. This opens the memorize transaction window
Ctrl + T	Memorized Transaction List

Misc Shortcuts

 

Keys	Action
Ctrl + P	Print
Ctrl + R + P	If you have been trying to register QuickBooks, and you have been given a “validation code”, you can easily get to the registration window where it asks you for this code without having to go through all the normal steps for registration. Open QuickBooks, select Help and then About QuickBooks. When the product splash screen shows, press Ctrl+R+P (hold the Ctrl key down then press R and P in succession). This opens the window that lets you enter your validation code
Ctrl + K	QuickBooks Service Keys (Payroll)
Ctrl + Alt + Y	Select “Help” from the QuickBooks menu, then select the About QuickBooks option that you should see at the bottom of that menu. This opens the “splash screen ”that shows your license and other info. At this point, press Ctrl-Alt-Y and you will get a window that lets you “enter year-to-date amounts for payroll”.

Standard Text Editing

 

Keys	Action
Ctrl + Z	Undo
Ctrl + X	Cut
Ctrl + C	Copy
Ctrl + V	Paste
Del	Delete a character to the right
Backspace	Delete a character to the left
Home	Go to the first character in the field
End	Go to the last character in the field
Ctrl + Right arrow	Move to the next word in a current text field
Ctrl + Left arrow	Move to the previous word in a current text field

 

QuickBooks Desktop for Mac

General

Keys	Action
Command + ,(comma)	QuickBooks > Preferences
Command + H	QuickBooks > Hide QuickBooks
Option + Command + H	QuickBooks > Hide Others
Command + Q	QuickBooks > Quit QuickBooks
Option + Command + N	File > New Company
Command + O	File > Open Company
Option + Command + W	File > Close Company
Command + W	File > Close window
Command + P	File > Print
Command + M	Window>Minimize
Command + ?	Help>QuickBooks Help
Control + Click	Display Contextual menu.
Command + 1	Display product and File info.

 

Editing

Keys	Action
Command + Z	Edit > Undo
Command + X	Edit > Cut
Command + C	Edit > Copy
Command + V	Edit > Paste
Command + Y	Edit > Insert Line
Command + B	Edit > Delete Line
Command + E	Edit > Edit
Command + N	Edit > New
Command + D	Edit > Delete
Command + +(plus)	Edit > Memorize
Command + U	Edit > Transaction History
Option + Command + C	Edit > Copy Transaction
Command + G	Edit > Go to Transfer
Command + L	Edit > Show List
Command + R	Edit > Use Register
Command + F	Edit > Find
Delete	Delete character to left of insertion point

 

Activities

Keys	Action
Shift + Command + A	List > Chart of account
Shift + Command + J	Edit > Customer Jobs
Shift + Command + E	List > Employees
Shift + Command + I	Items
Shift + Command + M	List > Memorized Transaction
Shift + Command + V	Edit > Vendors
Command + I	Customers > Create Invoices
Command + K	Banking > Write Checks
Command + T	Reports > Transaction Journal

 

Maneuvering

Keys	Action
PgDn	Down one screen
PgUp	Up one screen
Command + PgUp	First item on list or first transaction of a month in register
Command + PgDn	Last item on list or first transaction of a month in register
Command + Home	First transaction in register
Command + End	Last transaction in register
Shift + Click the close box	Close all windows in QuickBooks
Tab	Next field
Shift + Tab	Previous field
Right Arrow	Report column to the right
Left Arrow	Report column to the left
Down Arrow	Report row below or line below in form detail area
Up Arrow	Report row above or line above in form detail area

 

Dates

Keys	Action
+	Next day
–	Previous day
T	Today
W	First day of the week
K	Last day of the week
M	First day of the month
H	Last day of the month
Y	First day of the year
R	Last day of the year

 

Source: https://community.intuit.com/articles/1373490-keyboard-shortcuts-for-quickbooks-desktop-functions