Keyboard Shortcuts for QuickBooks Desktop

A list of Keyboard shortcuts for QuickBooks Desktop functions.

QuickBooks Desktop has many keyboard shortcuts to help speed you through common tasks and workflows. Use your keyboard instead of a mouse or trackpad to save you time.

Quick Tip: When inside a transaction, any letter that is underlined is a shortcut to tab between fields. To use, just hold down Alt + the corresponding letter.

 

Editing Transactions / Lists

Keys Action
Ctrl + Del Delete the selected line in a transaction
Ctrl + Ins Insert a blank detail line in a transaction
Ctrl + N Create a new transaction or list item
Ctrl + D Delete the current transaction or list item
Ctrl + E Edit an item in an item list or in a register
Ctrl + O Check in the write checks windows or in the check register: Use Ctrl + O to copy the check. You can then use Ctrl + V (paste) to create a copy of that check if you are in the check register.
F5 Refresh list. You only see this if you are in multi-user mode, when you have a list open. This will force QuickBooks to go back to the database server and retrieve the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed.
Ctrl + H  Transaction history (used inside a transaction)
Ctrl + I  Create Invoices

Opening Windows/ Lists

 

Keys Action
Ctrl + W  Write Checks
Ctrl + Q  Quick Report
Ctrl + Y  Transaction Journal (used inside a transaction)
Ctrl + J  Customer Center
Ctrl + A  Chart of Accounts
Ctrl + I  Create Invoices
Ctrl + L  Open a list – if the cursor is in a field that has a dropdown list, such as selecting the item in an invoice details line, this will open the list associated with that dropdown
Ctrl + U  Use the list item if you have just used Ctrl + L to open the list from a transaction
Ctrl + R  Use Register
Ctrl + G  If you are in a register for an account, entering Ctrl + G will take you to the register for the “transfer” account associated with the line you have selected
Ctrl + F  Find
F1  QuickBooks Help
F2 or Ctrl + 1  Product Information screen
F3  Search. If you have the Product Information window open (by pressing F2), pressing F3 here will open the tech help window. This provides a wide range of system and diagnostic information, as well as being a quick way to view (and possibly edit, if you are careful) a number of support and technical files that relate to QuickBooks operations (Ctrl-2 is an alternate)
F4  QuickBooks Technical Support helper
Esc or Ctrl + F4  Close active window
Ctrl + F6  Move to the next open window and make it active. Note: Some windows, such as the Accountant Center, does not allow this.

Maneuvering

 

Keys Action
+ Increase a number in a form, such as a check number or invoice number
Decrease a number in a form, such as a check number or invoice number
Alt + S Save transaction
Alt +N Save transaction and go to next transaction
Alt +P Go to the previous transaction
Tab Go to the next field
Shift + Tab Go to the prior field
Up arrow (↑) Go to the previous line in a form
Down arrow (↓) Go to the next line in a form
Page Up Move to the previous page in a form area or report
Page Down Move to the next page in a form area or report
Ctrl + Page Up Move to the first item in a list or register
Ctrl + Page Down Move to the last item in a list or register
Enter Record (when black border is around OK, Save and Close, Save and New or Record). If you are viewing a report this will “quick zoom” – Open a register or detailed report. In other windows, this will often select the highlighted button/operation
Ctrl + Enter Record

Opening/ Closing QuickBooks

 

Keys Action
Ctrl To start QuickBooks without a company file
Alt To suppress the desktop windows (at Open Company window)
Alt + F4 Exit

Date Shortcuts

 

Keys Action
+ (plus key) Advance to the next day
(minus key) Previous day
T Today
W First day of the Week
K Last day of the week
M First day of the Month
H Last day of the Month
Y First day of the Year
R Last day of the Year
[ (left bracket) Same day in previous week
] (right bracket) Same day in next week
; Same date last month
(apostrophe) Same date next month
Alt + Down arrow Opens the calendar for date selection (the small date calendar, not the “Calendar” feature)

Memorized Transactions

 

>Keys Action
Ctrl + M Memorize the current transaction. This opens the memorize transaction window
Ctrl + T Memorized Transaction List

Misc Shortcuts

 

Keys Action
Ctrl + P Print
Ctrl + R + P If you have been trying to register QuickBooks, and you have been given a “validation code”, you can easily get to the registration window where it asks you for this code without having to go through all the normal steps for registration. Open QuickBooks, select Help and then About QuickBooks. When the product splash screen shows, press Ctrl+R+P (hold the Ctrl key down then press R and P in succession). This opens the window that lets you enter your validation code
Ctrl + K QuickBooks Service Keys (Payroll)
Ctrl + Alt + Y Select “Help” from the QuickBooks menu, then select the About QuickBooks option that you should see at the bottom of that menu. This opens the “splash screen ”that shows your license and other info. At this point, press Ctrl-Alt-Y and you will get a window that lets you “enter year-to-date amounts for payroll”.

Standard Text Editing

 

Keys Action
Ctrl + Z Undo
Ctrl + X Cut
Ctrl + C Copy
Ctrl + V Paste
Del Delete a character to the right
Backspace Delete a character to the left
Home Go to the first character in the field
End Go to the last character in the field
Ctrl + Right arrow Move to the next word in a current text field
Ctrl + Left arrow Move to the previous word in a current text field

 

QuickBooks Desktop for Mac

General

Keys Action
 Command + ,(comma)  QuickBooks > Preferences
 Command + H  QuickBooks > Hide QuickBooks
 Option + Command + H  QuickBooks > Hide Others
 Command + Q  QuickBooks > Quit QuickBooks
 Option + Command + N  File > New Company
 Command + O  File > Open Company
 Option + Command + W  File > Close Company
 Command + W  File > Close window
 Command + P  File > Print
 Command + M  Window>Minimize
 Command + ?  Help>QuickBooks Help
 Control + Click  Display Contextual menu.
 Command + 1  Display product and File info.

 

Editing

Keys Action
 Command + Z  Edit > Undo
 Command + X  Edit > Cut
 Command + C  Edit > Copy
 Command + V  Edit > Paste
 Command + Y  Edit > Insert Line
 Command + B  Edit > Delete Line
 Command + E  Edit > Edit
 Command + N  Edit > New
 Command + D  Edit > Delete
 Command + +(plus)  Edit > Memorize
 Command + U  Edit > Transaction History
 Option + Command + C  Edit > Copy Transaction
 Command + G  Edit > Go to Transfer
 Command + L  Edit > Show List
 Command + R  Edit > Use Register
 Command + F  Edit > Find
 Delete  Delete character to left of insertion point

 

Activities

Keys Action
 Shift + Command + A  List > Chart of account
 Shift + Command + J  Edit > Customer Jobs
 Shift + Command + E  List > Employees
 Shift + Command + I  Items
 Shift + Command + M  List > Memorized Transaction
 Shift + Command + V  Edit > Vendors
 Command + I  Customers > Create Invoices
 Command + K  Banking > Write Checks
 Command + T  Reports > Transaction Journal

 

Maneuvering

Keys Action
 PgDn  Down one screen
 PgUp  Up one screen
 Command + PgUp  First item on list or first transaction of a month in register
 Command + PgDn  Last item on list or first transaction of a month in register
 Command + Home  First transaction in register
 Command + End  Last transaction in register
 Shift + Click the close box  Close all windows in QuickBooks
 Tab  Next field
 Shift + Tab  Previous field
 Right Arrow  Report column to the right
 Left Arrow  Report column to the left
 Down Arrow  Report row below or line below in form detail area
 Up Arrow  Report row above or line above in form detail area

 

Dates

Keys Action
 +  Next day
 –  Previous day
 T  Today
 W  First day of the week
 K  Last day of the week
 M  First day of the month
 H  Last day of the month
 Y  First day of the year
 R  Last day of the year

 

Source: https://community.intuit.com/articles/1373490-keyboard-shortcuts-for-quickbooks-desktop-functions

 

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